Admin Coordinator

To handle inspection enquiry in coordination with Operations / BD Manager and Supervisor. Submitting quotation/proposals for Inspection Services.
To schedule the inspections with timely intimation to the customer and inspectors of SGS.
To ensure that the reports made by the inspectors are dispatched to the customer in time.
To maintain the confidentiality requirements in each activity during the service period.
Ensure the best quality of execution.
Operate to the highest standards of ethics, in accordance with the SGS Statement of Integrity
Maintain and coordinating with client/SGS affiliates data exchange, keeping track of all correspondence, Faxes, letters etc. and ensuring proper filing to a specific job number as per office procedure
To coordinate with team for compilation of Tenders, prepare tender summary and share with team. Focal person for tender compilation and submission.
Providing necessary information for invoicing after job completion.
Finalizing reports and dispatching it to our clients
Various administrative activities including but not limited to:-
Record keeping of various components of client files (Query and job files), hard and soft copy as applicable.
Filing and maintaining various client and job records as per office approved procedures.
Maintaining various logs related to enquiries and job.
Expediting deliverables to client.
 

Organizational Astuteness

 Managing Processes

 Process Improvement

Reporting Skills

Change Management

 Coaching, Client Relationships

Supports Innovation

Developing Standards

 Hiring

 Administrative Writing Skills